Admin Coordinator

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Job Responsibilities
• Preparation of daily vehicle movement list, create new Autoline Work in progress (WIP). number and order parts for Pre-Delivery Inspection (PDI) vehicles
• Creating of purchasing order (PO) number
• Upload PDI vehicles system list, assign and tag IU number
• Prepare PDI list, registration list, panel marking list
• Upload registration for all vehicles for all franchises
• Check delivery date, invoice date and issue exit pass/ flashpay card/ SD card for each new vehicle delivery check sheet
• Match and input delivery order (DO) for system PO(COUPA PO)
• Issuing daily PDI list
• Monthly invoicing for registered vehicles
• Support ah-hoc reports and tasks assign by PDI Manager

Job requirements
• Minimum with a NITEC in Office Skills or relevant discipline
• At least 2 years of relevant experience in administrative work, preferably in Automotive Industry
• Proficient in MS Office Tools (i.e. PowerPoint, Excel and Word)
• Candidate who is familiar with Autoline system would have an added advantage
• Comfortable with routine administrative tasks, meticulous and strong follow-up
• Good Communication Skills, Interpersonal Skills & Organizational Skills
• Team Player and yet to work independently

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.