Marketing Event Administration Specialist

What you'll do: 

To provide administrative and operational support in the planning, coordination, and execution of marketing events across multiple brands, ensuring smooth logistics, accurate documentation, and efficient communication between internal teams, vendors, and stakeholders. 

1. Event Planning & Coordination

• Assist the Event Manager in planning and organizing marketing events, exhibitions, sponsorships, and promotional activities.
• Maintain event timelines, calendars, and checklists to ensure deadlines are met.
• Coordinate with internal departments to align event objectives with marketing goals.

2. Administrative & Financial Support

• Prepare and manage budgets, purchase orders, and vendor contracts.
• Maintain accurate records of expenses, invoices, and financial documentation.
• Support audits and ensure compliance with internal financial policies.

3. Vendor & Stakeholder Management

• Liaise with vendors, venues, and external partners to fulfil event requirements.
• Manage procurement of event materials, promotional items, and equipment.
• Ensure service providers meet agreed standards and timelines.

4. Event Logistics & Operations

• Handle venue booking, catering, equipment rental, and travel arrangements.
• Support on-site event operations including registration, set-up, and troubleshooting.
• Monitor event inventory and promotional material supplies.

5. Reporting & Evaluation

• Prepare event documentation including attendee lists, agendas, and reports.
• Collect post-event feedback and assist in evaluating event effectiveness.
• Recommend improvements for future events based on data and insights.

SKILLS AND EXPERIENCE REQUIRED:
•    Experience working with vendors, budgets, and logistics preferred.
•    Strong interpersonal skills to work effectively with internal and external stakeholders.
•    Detail-oriented with strong problem-solving skills.

QUALIFICATIONS:
•    Bachelor’s degree in Marketing, Communications, Business Administration, or related field.
•    1–3 years of experience in event coordination, marketing support, or administrative roles.
•    Technical Skills: Familiarity with event management software/tools is an advantage.