PA to Chief Commercial Officer

Purpose of the role

We are seeking a highly organised Personal Assistant to provide essential daily support to our Chief Commercial Officer. This role will involve a broad range of responsibilities, including governance meeting management, scheduling, logistical coordination, and stakeholder communication. The ideal candidate will be a detail-oriented and efficient team player who thrives in a fast-paced and dynamic global environment.

Key Responsibilities:

• Diary & Meeting Management: Provide clear and concise diary management, ensuring seamless organisation and preparation for meetings, calls, and events across multiple time zones.
• Travel Coordination: Arrange and coordinate international travel, including flights, visas, accommodations, ground transportation, on-location agendas, and entertainment arrangements.
• Presentation & Report Preparation: Prepare clear and impactful presentations and reports, and ensure that team members meet deadlines for report submissions.
• Governance Meeting Support: Arrange, attend, and document key governance meetings for transformation programmes, ensuring a thorough record of actions, follow-ups, and auditable governance.
• Team Liaison: Serve as a liaison between the Transformation Team and regional finance leaders, fostering strong relationships and facilitating effective communication.
• Director Support: Actively manage the director's emails, delegate tasks when necessary, and keep them informed of any critical issues during their absence.
• Logistical Management: Organise and manage logistics for departmental conferences and face-to-face meetings as needed.
• Administrative Support: Administer annual leave records, manage pre-travel requests, process monthly credit card and out-of-pocket expenses, raise purchase orders, and approve invoices within Coupa. Additionally, coordinate taxis, meals, and stationery orders as required.
• Contractor & Supplier Management: Oversee contractor renewals, updates with the Commercial Manager, and communication with key external stakeholders, suppliers, and contractors.

Ad-hoc Duties:

• Provide support to the management team as needed.
• Cover for other PAs during their absence.
• Assist with projects and other tasks on an as-needed basis.

Skills and Experience Required:

• Emotional Intelligence: Calm, efficient, and approachable with the ability to manage a variety of tasks with an even temperament.
• Exceptional Organisational Skills: Expertise in governance and meeting management, with a strong focus on detail and thoroughness.
• Team-Oriented: Collaborative and able to interact with colleagues at all levels of the organisation.
• Proactive and Forward-Thinking: Demonstrates the ability to anticipate needs and take initiative.
• Excellent Communication: Clear and effective verbal and written communication skills.
• MS Office/Teams Proficiency: Strong command of Microsoft Office and Teams products.
• Confidentiality: Demonstrates discretion, tact, and diplomacy in handling sensitive information.
• Adaptability: Capable of managing competing demands and working well under pressure in a high-demand role.
• Language Proficiency: Strong command of English, both spoken and written.

Why Join Us?

We pride ourselves on fostering an inclusive, supportive, and collaborative environment where every team member can thrive. If you are looking for a dynamic, fast-paced role where you can make an impact and contribute to a global transformation initiative, we would love to hear from you.