Administrative Assistant - Changan

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Date: 23 Feb 2026

Location: Pasig City, PH

Company: inchcape

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

 

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

 

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

 

Role Overview

The Retail Administrative Assistant supports the day-to-day administrative and operational requirements of the Changan retail team. This role ensures accurate documentation, timely reporting, and smooth coordination between sales, aftersales, finance, and external partners. The position plays a key role in maintaining organized processes that contribute to an efficient dealership operation and a positive customer experience.

Key Responsibilities

Administrative Support

  • Provide general administrative assistance to the Retail Manager and dealership team

  • Prepare, organize, and maintain accurate records of sales, vehicle inventory, and customer documentation

  • Monitor and update internal trackers, reports, and filing systems

  • Handle incoming and outgoing correspondence, calls, and emails

Sales and Operations Coordination

  • Assist in processing sales documentation including vehicle invoices, delivery checklists, and registration requirements

  • Coordinate with finance and insurance partners to ensure completeness of buyer requirements

  • Support vehicle release scheduling and documentation accuracy

  • Maintain updated inventory and stock movement records

Reporting and Documentation

  • Prepare daily, weekly, and monthly retail reports as required by management

  • Ensure compliance with company policies and audit requirements

  • Safeguard confidential documents and customer information

Customer and Partner Support

  • Provide administrative assistance related to customer inquiries and follow-ups

  • Coordinate with suppliers and external agencies for dealership requirements

  • Support event logistics and retail marketing activities when needed

Qualifications

  • Bachelor’s degree in Business Administration, Management, or a related field

  • At least 1–2 years of administrative experience, preferably in automotive or retail industry

  • Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

  • Strong attention to detail and organizational skills

  • Good written and verbal communication skills

  • Able to work in a fast-paced environment and manage multiple tasks

Competencies

  • Strong coordination and follow-through

  • High level of accuracy and accountability

  • Team-oriented with a proactive mindset

  • Ability to maintain confidentiality

  • Customer-focused approach

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.