Administrative Assistant

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Oversees the office administrative functions 

• Prepares and checks correspondences, reports, forms, vouchers, work orders, and specialized documents related to the organizational unit to which assigned from drafts, notes, brief instructions, corrected copy or dictated tapes, proofreads materials for accuracy, completeness and compliance with departmental policies. 

• Prepares cash advance, liquidation, reimbursement, request for payment and any other expense claims. (i.e. Business Travel) 

• Coordinates with other departments all admin related issues such as office supplies, office/equipment repair and maintenance concerns.  

• Works with colleagues across the Dealership to achieve team objectives 

• Manages minutes of the meetings 

• Maintains filing system, including archiving when necessary. 

• Maintains follow up system; this includes follow up on action items for JLR. 

• Makes report as well as checks all open Repair Orders (RO) 

Provides employee assistance 

• Assists JLR employees pertaining to admin concerns. 

• Acts as an employee coordinator to other department (Accounting, HR and others)’ 

• Manages and maintains monitoring of ABCs employee trainings 

Works as a full member of the Dealership team 

• Works with colleagues across the Dealership to achieve team objectives  

• Understands and follows JLR operational guidelines  

• Contributes to local marketing activity defined by Sales and Service teams  

• Maintains a professional manner and high standards of personal presentation at all times  

• Uses feedback to improve own skills and performance. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.