Procurement and Administrative Analyst

About The Company 

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future. 

Our diverse global team of over 18,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow 

The Digital Delivery Centres accelerate Inchcape’s digital journey by positively impacting the business and its customers through innovative and essential technological solutions. 

Through our top talents, we support the mobility of millions of people globally through the power of digital technology. 

Purpose of Role: 

The Procurement Analyst is responsible for efficiently managing the procurement of goods and services, ensuring compliance with internal policies, budget optimization, and the selection of strategic suppliers. This role is key to ensuring that purchases are made in a timely, transparent manner and aligned with business needs This position will be responsible for supporting operations in both Colombia and Chile.

Job Role and Responsibilities: 

• Request and compare quotations across all purchasing categories (technology, licenses, consulting, events, etc.).
• Provide guidance to internal stakeholders to support informed, cost-effective purchasing decisions.
• Ensure that all purchases comply with approved budgets and follow internal financial controls.
• Track purchase orders and deliveries to guarantee timely and accurate fulfillment.
• Manage claims and returns in cases of defective products, delays, or breaches of contract.
• Participate in bidding processes and lead supplier selection in coordination with key internal areas.
• Proactively renegotiate with current vendors to improve pricing, terms, and service levels.
• Conduct on-site visits and performance audits of key suppliers to ensure compliance and continuous quality.
• Identify and implement improvements in procurement processes to increase operational efficiency and reduce costs.
• Oversee the creation, negotiation, and lifecycle of supplier contracts in coordination with Legal and Compliance teams.
• Collaborate with the Global Procurement team to implement local adoption of tools, policies, and strategic sourcing practices (e.g., ScanMarket, Coupa).
• Coordinate logistics for corporate events, team buildings, and leadership trainings, including flights, accommodation, transportation, and materials.
• Track and replenish office supplies, ensuring efficient inventory management and cost control. 
  Support office and facility-related procurement to ensure smooth daily operations.

Qualifications: 

• Minimum 3-4 years of experience in procurement, purchasing, or sourcing roles.
• Graduate in any discipline with additional qualification in Business Administration
• Strong fluency with Excel formulas and functions
• Strong knowledge of cost analysis, budgeting, and supplier negotiation.
• Focused, hard-working, and able to meet deadlines to the satisfaction of all parties involved.
• Ability to manage multiple purchasing categories and coordinate with both internal teams and external stakeholders.
• Excellent communication and service skills, especially in dealing with external suppliers and clients, ensuring effective and collaborative business relationships.
• Strong analytical, organizational, and detail-oriented skills.
• Proficiency in procurement tools and platforms (ERP systems, bidding platforms, Coupa, contract management tools).
• Proactive attitude with the ability to prioritize, multitask, and work under pressure.
• Intermediate to upper-intermediate English level (minimum B2), with the ability to read, write, and communicate effectively in a professional environment.
• Experience working in a multinational is an asset.