Sales Admin & Delivery Employee

Join Inchcape Inchcape Belux, part of Inchcape’s global network. You’ll play a key part in delivering great experiences for our customers and colleagues. With lots of interesting opportunities and challenges for you to explore that will take us, and your progression, to the next level.

Our Central Sales Admin team is seeking a Sales Admin & Delivery Employee to join us in Machelen. In this role, you will play a key part in the delivery journey of new vehicles. You’ll ensure that every administrative step is handled with precision, that logistics run seamlessly, and that customers enjoy a smooth and welcoming handover experience.

What you’ll do:

• Coordinate all administrative processes for new car sales, ensuring documentation is complete, accurate, and up to date.
• Prepare delivery files, including registration documents, invoices, and customer welcome materials.
• Maintain and archive all new vehicle records with a high level of detail and compliance.
• Plan and organize vehicle deliveries by aligning transport schedules and ensuring cars are ready for handover.
• Manage customer appointments for vehicle pickup and ensure a smooth, timely experience.
• Oversee the physical delivery of new vehicles, including number plate handling and final checks when required.
• Provide customers with essential vehicle information such as manuals, warranty details, service guidelines, and assistance programs.
• Monitor invoicing and payment status to ensure all financial steps are completed correctly.
• Organize and maintain the vehicle storage area, preparing cars for customer delivery or transporter collection.

About you:

To be successful in this role you will be:

• Experienced in administration with customer contact.
• Skilled in Office applications (Excel, Word); knowledge of dealer systems such as Incadea is a plus.
• Fluent in Dutch, French, and English, allowing you to operate confidently in a multilingual environment.
• Organized and precise, yet flexible when needed.
• Dynamic, solution-oriented, and always ready to take initiative.

We offer you:

• Join a global, values-driven organization transforming the automotive industry.
• Competitive compensation package including a company car and benefits like meal vouchers, insurance, and more.
• Opportunities for career growth and professional development in an innovative international setting.
• Work with renowned brands such as Toyota, Lexus, and BYD.
• Be part of a passionate, inclusive team with a collaborative and forward-thinking culture.

Opportunity for everyone

Inchcape is committed to creating an inclusive and diverse workplace where the power of our differences can be embraced and everyone feels they can belong, be themselves and succeed.

About us

Inchcape is the leading global automotive distributor operating in +40 markets. We partner with some of the biggest brands in the business to sustainably power better mobility today and in the future.

Our diverse global team of over 16,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow.

Inchcape Belux employs over 250 team members. Our portfolio includes vehicle distribution for world-renowned brands, market leading fulfilment solutions, exceptional retail experiences, and tailored financial services.

Additional information request
Selected candidates will be contacted to initiate our hiring journey. We may request additional information from applicants to better understand your background, qualifications and experience for the role.