Cashier Supervisor

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

RESPONSIBILITIES

1. Daily cash/ bank reconciliation

•  Collating all the cashiers report per company to match it based on their posting in the    system (Incadea, Eric, Pinnacle) versus bank deposited.
•  After I’m done with the recon, I send it to GA. (For retails)
• sending unidentified deposits via email for all the company.
• This is to make sure that the cash received by the cashier is deposited in our cash acceptance machine and deposited the coins directly to the bank the following day.

2. Cashier’s Schedule

•  Arranging their schedule in case they are on leave or emergency leave to make sure we have a cashier to support the operation.
•  If there is time that some of the cashier cannot report to work, I covered their schedule. Will inform my Manager’s Ma’am Nora or Ma’am Jocelyn that I need to report in the operation to cover the cashier.
•  If the reliever cashier who’s in charge of sending the payment confirmation via email, teams Bills payment group chat, Calling the bank if there is Managers Check requesting for confirmation is not available, I will take charge of sending the confirmations to the operation.
•  sending payment confirmation if the requestor did not know whom is in charge for confirming the payment for the day.

3. Stamping of Certified True Copy in receipts.

•  It was done in ICATS British that every time the cashier received a payment for vehicle, they need to send to me the receipt for me to attach my e-signature, this is the requirements uploaded in a share folder for checking before the unit release.

4. Cancellation of Receipts

•  If the cashiers need to reissued receipts due to change name, the operation need to send an email attaching all the documents needed before I approve, I need to check all the documents once complete that’s the time will send may approval for replacement of the receipt.
•  If there are wrong posting due to wrong bank deposit or wrong amount posted in the system (Eric and pinnacle) the cashier will send an email requesting for my approval for the reversal before the AR team reverse the request (ERIC SYSTEM), once the reversal is done that’s the time the cashier will post the correct details in the system.
•  For the cashiers using the Incadea system for ICATS Motors if I notice in the recon that they have a wrong posting I will instruct them to put it in the shared folder named “REVERSAL REPORT” they need to input all the details needed and the reason of the reversal, then that’s the time I will cancel the posting and once cancelled, will inform the cashier to post the correct amount or to post in the correct bank account.

5. Checking and approving the cashier’s uploaded cashbook in Smartsheet.

6. Petty cash replenishment

•  The highlighted amount above is the indication that I need to process the replenishment of the petty cash. But for the IC Land, IC Auto, IC Star and ICATS Motorcycles DHL Fund I need to process the replenishment as soon as they have the complete documents needed because we need to make sure that we can release the fund they need.
•  Processing of petty cash replenishment
•  export the highlighted amount, print it per company the forward in AP department for checking and uploading in Smartsheet to seek the approvals and funding.
• Will inform the cashier to arrange and send to me the liquidation for checking.
• Will give the detail to our messenger to pick up the cash in the bank and then check the fund and turn over the cash to the cashier. Once they received the cash, they need to submit the liquidation for checking and once completed I will forward it to AP department.

7. Cashiers Incentive every quarter.

8. Monitoring of used and unused receipts for all the company.

•  Also, in charge of requesting or ordering of receipts for all our company.
•  the operation will request a receipt to me then will inform the person in change for the releasing of the receipts.
•  receiving the used receipts every 1st week of the month the forward it to the person in charge for bookbinding and checking the series completion for BIR purposes.

9. Payroll account creation of our newly hired employees every Monday.

•  will explain the process of the creation of the payroll account to the newly hired employees, show them the procedure and make sure that they completed the uploading of their details in the Union bank application.
• will send an email to the authorizer and seek for approval.
• Once approved, I will open the Union bank portal to screenshot the employees’ details below is the sample. Send it to HR as well for recording.

10. Replaying or answering to the operations concern regarding payment, unit documents, and clients accidentally deposit their payment to the old company’s bank account, how to refund to the old company and transfer the payment to Inchcape.

11. Seeking approval of Atty. Ferdinand about the bank requirements they need before seeking and routing of documents to the signatories. (Bank forms)

•  upload the form in the Smartsheet under contract validation before routing the documents to seek the signature of our signatories. Then, reupload the signed document.

12. Approver in people hub for all the cashiers filled leaves and schedules.

13. Monitoring of returned checks due to DAIF and other check issues.

• inform the cashier about the returned checks for her to inform the operation or the employee who handle the client.
• Waiting for feedback from the operation if the client will replace the check or pay us via cash or bank transfer before, I update the file in Smartsheet.

14. Uploading in Coupa and Smartsheet the request to purchase of some cashiers needed supplies for IC Auto, IC Star, IC Land and ICATS Motors.

15. Uploading the request for payment in Coupa for the gas consumption of our messenger monthly.

16. Helping the APAC regional team to the documents (Bank form, etc.) that need to sign by our signatories.

•  Once the documents were signed, I need to scan and send it to them to heck if completed and they will inform me if I nee
•  Also, in charge of arranging the documents that need to submit in each bank.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.