The Accounts Payable Lead is responsible for overseeing and coordinating the daily operations of the accounts payable function, ensuring timely and accurate processing of all vendor invoices and payments. This role provides support to continuously improve processes, and acts as a key liaison between the finance department and internal/external stakeholders.
ESSENTIAL DUTIES
Lead the day-to-day accounts payable operations including invoice processing, payment execution, and vendor communication.
Review and approve invoices, ensuring proper coding, authorization, and documentation.
Ensure timely execution of payments (checks, ACH, wires), compliance with internal controls, and adherence to payment terms.
Develop and maintain strong relationships with vendors, resolving escalated issues or disputes efficiently.
Monitor AP aging reports and follow up on outstanding balances or discrepancies.
Reconcile AP-related accounts and ensure proper monthly accruals are recorded.
Support month-end and year-end close processes, ensuring all AP entries are complete and accurate.
Identify opportunities for process improvements and assist in implementing automation or system enhancements.
Prepare reports and dashboards for management to track KPIs, cash flow impacts, and performance metrics.
Collaborate cross-functionally with purchasing, receiving, and accounting teams to ensure a streamlined procure-to-pay process.
Assist with internal and external audits, providing required documentation and explanations.
Participate in and lead special projects or process improvement initiatives as needed.
QUALIFICATIONS
Education
Bachelor’s Degree in Accounting or Finance
Experience
3–5 years of progressive experience in accounts payable or general accounting, including at least 1 year in a lead or supervisory role
Licensure
Valid Guam Driver’s License
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Knowledge
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Skills
Mathematics — Using mathematics to solve problems.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Speaking — Talking to others to convey information effectively.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time.
Exerting up to 10-15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
Administrative work is required working on a PC system for 75% of the working day. The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In door office, air conditioning, well-lit office space
This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY
This position has direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
