Accounts Payable Manager

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Date: 20 Jul 2025

Location: Tamuning, United States

Company: inchcape

SUMMARY

The Accounts Payable (AP) Manager will manage the end-to-end AP function within our shared services finance team. This role is responsible for leading a team of AP professionals, maintaining strong internal controls, and ensuring the accuracy, completeness, and timeliness of all AP activities. The AP Manager will work closely with the Finance Controller to meet strict reporting deadlines, review all reconciliations, accruals, and month-end entries, and ensure the accuracy of the Statement of Accounts across vendors.

 

This is a critical leadership role for a hands-on finance professional who thrives in a fast-paced, multi-entity environment and has a strong background in financial operations and compliance.

Key Responsibilities:

Team Leadership & Operational Oversight

  • Manage and lead the Accounts Payable team in a shared services environment, ensuring high performance, adherence to deadlines, and compliance with internal policies.
  • Oversee daily AP operations including invoice processing, vendor payments, employee reimbursements, and expense claim reviews.
  • Coach and develop team members through regular feedback, performance reviews, and ongoing training.

Internal Controls & Compliance

  • Establish, monitor, and maintain robust internal controls within the AP function to ensure compliance with accounting standards, audit requirements, and regulatory obligations.
  • Ensure segregation of duties and enforce financial control measures related to approvals, vendor setup, and payment processing.

Month-End Close & Reporting

  • Assist the Finance Controller with month-end, quarter-end, and year-end close processes by:
    • Reviewing and approving AP-related journal entries.
    • Preparing and verifying AP accruals and ensuring completeness of expenses.
    • Reviewing and validating vendor statements of account (SOAs) for outstanding items and discrepancies.
    • Ensuring that all AP-related reconciliations are completed and thoroughly reviewed.
  • Provide detailed reports on AP activity including aging reports, accrual schedules, and variance analyses.

Reconciliation & Documentation

  • Ensure regular and accurate reconciliation of accounts payable sub-ledger to the general ledger.
  • Oversee timely reconciliation of vendor accounts, including resolution of discrepancies and proper documentation.
  • Support the Finance Controller and auditors by preparing necessary documentation and responding to audit queries.

Process Improvement & System Management

  • Drive continuous improvement in AP processes, automation, and documentation practices.
  • Collaborate with IT and Finance Systems teams on ERP enhancements and AP module updates to improve efficiency and accuracy.
  • Implement best practices and promote standardization across all entities supported by the shared services team.

Collaboration & Stakeholder Management

  • Act as the main point of contact between the AP team and internal departments such as Procurement, Treasury, and Financial Reporting.
  • Resolve escalated issues with vendors or internal stakeholders professionally and promptly.

 

QUALIFICATIONS
  • Education
    • Bachelor’s Degree in Accounting or Finance
  • Experience
    • 3–5 years of progressive experience in accounts payable or general accounting, including at least 1 year in a lead or manager role
  • Licensure
    • Valid Guam Driver’s License

 

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Knowledge
    • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
    • Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
    • Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
    • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Skills
    • Mathematics — Using mathematics to solve problems.
    • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
    • Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
    • Speaking — Talking to others to convey information effectively.

 

  • Abilities
    • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
    • Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
    • Written Comprehension — The ability to read and understand information and ideas presented in writing.
    • Written Expression — The ability to communicate information and ideas in writing so others will understand.

 

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • The physical requirements of this position involve sedentary work, which involves sitting most of the time.
  • Exerting up to 10-15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
  • Administrative work is required working on a PC system for 75% of the working day. The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • In door office, air conditioning, well-lit office space
  • This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets

SUPERVISORY RESPONSIBILITY

This position has direct supervisory responsibility

 

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time, with or without notice.