This position will be responsible for maintaining accurate records of vendors, invoices and payments. This position will also process all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.
ESSENTIAL DUTIES
Manage day-to-day accounts payable operations, including verifying, classifying, and recording financial transactions.
Maintain vendor relationships by responding to inquiries and ensuring timely payments.
Review invoices to ensure proper approvals and supporting documentation, such as signed purchase orders, receiving reports, or payment instructions.
Process invoices for payment, ensuring accurate coding to the appropriate general ledger accounts.
Execute outgoing payments via checks, ACH, and wire transfers in compliance with financial policies and procedures.
Monitor and analyze monthly payments, preparing accruals as necessary.
Reconcile accounts payable-related accounts monthly and recommend corrective actions when needed.
Review intercompany transactions for accuracy and completeness, proposing journal entries as required.
Compile data and generate reports to support internal controls, local reporting, and corporate requirements.
Investigate and resolve discrepancies related to invoices or vendor statements.
Oversee and provide guidance to the global services team on accounts payable activities.
Assist with ad-hoc projects and support the finance team as needed.
QUALIFICATIONS
Education
Bachelors Degree in Accounting or Finance
Experience
1-3 years in accounts payable and general accounting experience
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Skills
Mathematics — Using mathematics to solve problems.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Speaking — Talking to others to convey information effectively.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES
Responsibilities
Ensure a healthy and safe workplace
Ensure employees are trained in and adhere to standard work procedures
Identify and initiate correction of hazards
Assess and meet HSE needs of individual employees
Key Activities
Train employees in safe work practices and procedures and ensure compliance
Inspect plant specifically for HSE problems
Stop any unsafe work practices
Report and analyse incidents and initiate preventative actions
Accountability Measures
Performance Review
Incident investigation
Inspections and audits
Incident and near hit frequency by location
Involved in and support HSE Committee or equivalent
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workstations located in air-conditioned offices with adequate lighting. Must perform work outdoors from time to time.
SUPERVISORY RESPONSIBILITY
This position has no direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
