Responsible for managing the accounts receivable processes, ensuring accurate and timely invoicing, payment processing, and maintaining clear and organized financial records.
ESSENTIAL DUTIES
Receive and process payments from customers using various methods, including checks, credit cards, and electronic funds transfers.
Communicate with external accounting agencies to retrieve payment details or to resolve payment issues
Ensure timely distribution of customer statements and invoices
Accurately apply payments to the corresponding customer accounts
Generate regular reports on accounts receivable status, aging, and other key metrics.
Receive and process new customer creations and amendments.
Receive and process customer credit applications and route to approving authority.
Routinely review accounts receivable accounts and prepare corresponding journal entries for adjustments.
Prepare daily cash collection reconciliation timely and address any issue, if any.
Prepare and manage worksheets related to accounts receivable and address any variance.
Prepare assigned monthly reports for internal controls or as needed by management.
Work closely with and provide oversight to Global Business Service partners.
Other related job duties as assigned by the Finance Manager or Finance General Manager.
QUALIFICATIONS
Education
High school diploma or equivalent
Bachelor’s degree in accounting or related field preferred
Experience
1-3 years’ experience in accounts receivable and data entry/management preferred
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Skills
Skills in Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Skills in speaking with others to convey information effectively
Skills in time management and the time of others.
Abilities
Ability to communicate information and ideas in speaking so others will understand
Ability to listen to and understand information and ideas presented through spoken words and sentences.
Ability to read and understand information and ideas presented in writing.
Ability to concentrate on a task over a period of time without being distracted.
HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES
Responsibilities
Follow standard safe work procedures
Identify and report hazards and environmental aspects
Follow reasonable instructions
Act responsibly for the safety of self and others
Participate in HSE improvement activities
Wear designated personal protective equipment
Ensure tools are in a safe condition before use
Adhere to site safety rules
Respond to spills or environmental incidents immediately
Key Activities
Report all unsafe situations immediately to supervisor/manager
Take corrective action within own ability and report to supervisor
Report all injuries, near hits, and plant or equipment damage
Support fellow employees
Support HSE communities
Ask about and keep informed of workplace hazards
Attend training as requested
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In door office, air conditioning, well-lit office space
This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY
This position has no direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
