Distribution Clerk

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Date: 15 Jan 2025

Location: Tamuning, United States

Company: inchcape

SUMMARY

The Distribution Clerk is responsible for maintaining/distributing various reports on a daily, weekly, and monthly basis. This position also includes assisting the Supply & Distribution Assistant Manager with various studies/analysis to support long range production and shipment planning processes.

 

 

ESSENTIAL DUTIES
  • Knowing and understanding of Toyota, Lexus, BMW, and Chevrolet products, specs, and pricings
  • Maintaining and managing original equipment manufacturer (OEM) relationships in the distribution role
  • Creation of reports inclusive of stock and sales reports
  • Communicating with OEM’s and local shipping agencies in obtaining necessary documents for shipments including:
    • Vehicle Invoices
    • Shipping Documents (BOL and NOA)
  • Shipments
    • Processes weekly shipments
    • Processes landed cost postings
    • Stock units into CDK
    • Key auditing
  • Inspection Reporting
    • Sends email notifications
    • Uploads shipments into Claims portal
  • Works closely with all other branches of the company (sales, aftersales, accounting, admin, etc.)
  • Providing timely and professional responses to both external and internal parties
  • Perform other tasks related to the department needs as requested by the Supply & Demand Assistant Manager

 

 

QUALIFICATIONS
  • Education
    • High school diploma or equivalent

 

 

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • KSA’s:
    • Administrative — Knowledge of administrative and office procedures and systems such as managing files and records, stenography and transcription, designing forms, and workplace terminology.
    • Microsoft Office — Basic understanding of office functions, including Outlook, Word, and Excel concepts to perform department operations efficiently.
    • Production and Processing — Knowledge of production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
    • Critical Thinking — Innovative and intuitive approach to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
    • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
    • Collaboration – Working effectively with members of the department to achieve objectives while promoting a positive work environment
    • Clear communication – Effectively explain ideas, issues, and solutions to external and internal stakeholders

 

 

HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES
  • Responsibilities
    • Follow standard safe work procedures
    • Identify and report hazards and environmental aspects
    • Follow reasonable instructions
    • Act responsibly for the safety of self and others
    • Participate in HSE improvement activities
    • Wear designated personal protective equipment
  • Key Activities
    • Report all unsafe situations immediately to Supervisor/Manager
    • Take corrective action within own ability and report to supervisor
    • Report all injuries, near hits and plant or equipment damage
    • Support fellow employees
    • Support HSE committees
    • Ask about and keep informed of workplace hazards
    • Attend training as requested
  • Accountability Measures
    • Processes of supervision
    • Current knowledge of HSE Committee and discussions

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • The physical requirements of this position involve sedentary work, which involves sitting most of the time
  • Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
  • The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • In door office, air conditioning, well-lit office space

This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets

 

SUPERVISORY RESPONSIBILITY

This position has no direct supervisory responsibility

 

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time, with or without notice.