As a key member of the in-market Finance Team, you will partner with our offshore Global Business Process Team responsible for ensuring the delivery of timely, accurate, financial services through managing service levels and key performance indicators.
This position will be responsible for coordinating all aspects of General Ledger processes with the offshore GBS team. The general ledger scope includes reviewing account reconciliations, accuracy of trial balance and general ledger postings in junction with offshore GBS team, issue resolution/exception handling both with Commercial Finance team and GBS Offshore team, process excellence and governance, tax compliance and Global Financial Reporting.
This position will focus on daily operational performance including adherence to Inchcape InControl financial standards, policies, processes and reporting. This position will collaborate with key business stakeholders.
ESSENTIAL DUTIES
LEADERSHIP
Lead the process improvement agenda of the Financial Accounting team
Lead all statutory reporting to Government authorities
Technical leadership on new IFRS standards and conduct annual impairment reviews of CGU assets
Lead the semi-annual audit process with our external Auditors
Key liaison person with our Internal Auditors and IC Advisors
GENERAL LEDGER
Accounting Rules Maintenance:
Establish policies, procedures and authorisation matrix to process new requests (legal entity, business unit and/or operating unit).
Review and approve requests for Global Process Owner/Process Lead.
Chart of Accounts Maintenance:
Establish policies, procedures and authorisation matrix to COA new requests (Account, Cost centre, expense code etc.).
Financial Period Maintenance:
Establish close calendar guidelines and publish close calendar on a monthly basis.
Closing Schedule and Checklist Maintenance:
Establish month-end checklist process and guidelines
Review and approve proposed changes/activities to be added to checklist.
Frequent review and publish month-end checklist via designated portal/email (for example: Blackline).
FIXED ASSETS
Establish Fixed Assets policies, procedures (for example: definitions of asset types and classes, account coding, authorisation matrix, documentation).
Monitor and participate in capital additions authorisation process.
Approve fixed asset transactions and exceptions.
Lead the annual assessment of asset impairments and revaluations as per policies.
Submit adjustments to process from impairment assessment with approvals and supporting documentation.
Review the record maintained in other assets systems outside the ERP.
Tax FA and Accounting FA recs
RECONCILIATIONS
Sub-Ledger to GL Reconciliation:
Support GBS Offshore team with liaison and support to clear variances between Sub-Ledger to General Ledger.
Journal Processing & Posting:
Provide necessary inputs to process standard/ recurring journals enabling GBS Offshore team to prepare and process journals.
Approve journals in accordance with the established Journal approval Matrix.
Reconciliations Preparation and Review:
Review and approve account categorisations.
Review balance sheet reconciliation schedules via Blackline.
Support resolution of variances with Guam/Saipan business and GBS Offshore team.
Roll Forward Procedures
Establish processes and procedures for periodic roll forward of ledgers.
Provide approvals to IT and GBS Offshore team to close the monthly financial ledgers.
Bank Reconciliations:
Provide bank statements (where required).
Identify and propose/support resolution of variances.
Approve reconciliations and correcting journal entries to GBS Offshore team.
GOVERNANCE
Review of monthly task list executions, reconciliation progress and journal requests by GBS Offshore team
Effective liaison of progress and gaps with GBS Offshore team management to ensure alignment with service level agreements
Adherence with InControl standards pertaining to Internal Control protocols to be followed by this role.
Liaison with GBS Offshore team management on service delivery of tasks and reconciliations
QUALIFICATIONS
Education
Bachelor’s degree in accounting, business, finance or a related discipline
Experience
Background in financial accounting
Understanding of accounting standards and accounting policies
Experience in statutory report and consolidation of multiple businesses
Strong Microsoft Office skills
Understanding of tax legislation and reporting
Licensure
CA/CPA certification preferred
HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES
Responsibilities
Follow standard safe work procedures
Identify and report hazards and environmental aspects
Follow reasonable instructions
Act responsibly for the safety of self and others
Participate in HSE improvement activities
Wear designated personal protective equipment
Ensure tools are in a safe condition before use
Adhere to site safety rules
Respond to spills or environmental incidents immediately
Key Activities
Report all unsafe situations immediately to supervisor/manager
Take corrective action within own ability and report to supervisor
Report all injuries, near hits, and plant or equipment damage
Support fellow employees
Support HSE communities
Ask about and keep informed of workplace hazards
Attend training as requested
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In door office, air conditioning, well-lit office space
This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY
This position has direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.