Performs administrative duties supporting the Admin, Finance & Insurance, Accounting and Finance departments related to vehicle sales.
ESSENTIAL DUTIES
Invoice all New Car vehicles by compiling all deals files and performing a thorough verification to ensure completion as well as meeting the standard requirements for Invoicing.
Perform deal file clearance and follow-up on all deal files by verifying receipts for complete payments.
Reconciliation of completed license and registration application and ensuring all pertinent documents are complete to meet the standard requirement.
Prepare Check/Cash Deposits
Submit Repo referrals to Attorneys
Perform Monthly Cash Audits and Manual Receipt Reconciliation
Perform dealer plate audit every other month
Perform Monthly Stock Count and Reconciliation of New/Used Vehicles, Toyota Rent-A-Car Vehicles, Avis, Budget and Payless Vehicles.
Perform Promo Inventory every other month
Admin supply inventory at the beginning of each month and place orders as needed
Assist with monthly Deal File filing duties
Batch Bank Documents for deal funding and resolve any bounces
Reconcile and Remit F&I Products and Insurance Accounts
Process Cancellation of Products
Identify and implement process improvements in current duties as means to continually streamline processes leading to increase productivity
Provide back-up to all Admin staff during planned or unplanned outages
Ad-hoc duties assigned
QUALIFICATIONS
Education
High School Diploma, or its equivalent
Experience
1-2 years’ experience in Administrative Support, Finance, and/or Accounting
Licensure
Valid Guam Driver’s License
KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Knowledge
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Skills
Mathematics — Using mathematics to solve problems.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
Speaking — Talking to others to convey information effectively.
Abilities
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical requirements of this position involve sedentary work, which involves sitting most of the time.
Exerting up to 10-15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
Administrative work is required working on a PC system for 75% of the working day. The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In door office, air conditioning, well-lit office space
This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY
This position has no direct supervisory responsibility
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
